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[Optional] [Self-Fulfilling] How To: Upload Originals, Limited Editions, Etc. to a Standard Store

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After you’ve created a Standard store on your website, you can begin adding product to it. The Standard Store is meant for use with Originals, Limited Editions, Panel Art and other Standard Products. It’s crucial that you have created the Standard Store before trying to add Originals or Limited Editions. If you don’t have a Standard Store you won’t be able to add these types of items and have them work properly on your site.

 

If you try putting items like Originals or Limited Editions anywhere but the Standard Store, they aren’t going to function in a way that makes sense and they won’t work. You especially want to avoid putting these items in the Art Print Store. If you try to put your Originals or Limited Editions in an Art Print Store, your Vendor is going to fulfill them as if they were Open Editions.

 

It’s imperative that you closely review and follow the information in this article, so you can get your products uploaded and priced without issue.

 

 


Upload Standard Products

  1. Make sure you are logged in to your Art Storefronts Control Panel. This is sometimes referred to as the back-end of the site or the Site Manager. Each of these names means the same thing.

    When you’re logged in, scroll down the page until you find the Standard Store you created. If you previously followed our guide on how to create a Standard Store, it should be titled Test Standard Store and should be easy to find. When you have found it in the page list, go ahead and click on it.


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  2. This is going to take you into the Originals Warehouse itself and before you move forward, make sure you’re on the tab labeled Products. If you aren’t on this tab, you won’t be able to follow the rest of this guide.

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  3. If you are on the tab labeled Products, you should be able to scroll down and see a button titled + ADD PRODUCT. You’ll want to click on this because this is what is going to allow you to upload your product to your Originals Warehouse.

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  4. On the next page, there’s a section called Type of Product. This section is going to be incredibly important to you. This drop-down menu offers you several different options and you MUST pick the appropriate product type. We’ll give you a brief rundown of each option below:

    Standard Product- This option allows you to create products along the lines of t-shirts, mugs, coasters etc. Generally, these are items that are not originals, calendars or panel art.
    Original Art Product- These products are originals pieces of art that you have created. For example, original paintings.
    Calendar Product- This option allows you to create calendars to sell on your site.
    Limited Edition Product- These are art products that are reproductions of your originals but are limited to a specific number of copies.
    Polyptych Art Product- This is a work of art involving two or more panels, such as a diptych (two panels) and triptych (three panels).
    Please Note: We cannot stress enough that selecting the correct Product Type is CRUCIAL. If you choose the wrong type of product, you cannot come back and change it later. You will have to recreate the product in its entirety.



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  5. Beneath that, there is a field labeled Name. In this box you should give the product a name. It should be something short and sweet and catch the customer’s attention because this name can be displayed on your live website if you so choose.


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  6. Click the button labeled Save when you’re sure that you have selected the correct Type of Product and provided it with a name.


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  7. The first option you’ll see on the next page is a button labeled +ADD PHOTOS. To upload a picture of your product, you need to click on this button and select an image or images from your computer.
    Please Note: You can upload more than one image per item in your Standard Store. However, please remember that you should keep the number of images to about 3 and there is an upload limit of 20mb.



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  8. If you scroll down the page from there, you’re going to see a list of tabs. You need to find the tab labeled INFO and click on it. If you aren’t on the right tab, you won’t be able to follow this guide and complete this process.


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  9. You’ll need to scroll down the page to the next section where you’ll see the box for Name. If you previously entered a name, but you don’t like it, or it is incorrect, you can change it here at any point in time.


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  10. Quantity is the following box. Here, you can enter the number of specific items you have in stock. Below we’ll give you the defaults for each product type:

    Standard Product- This defaults to 1000
    Original Art Product- This defaults to 1
    Calendar Product- This defaults to 100
    Limited Edition Product- This defaults to 100
    Polyptych Product- This defaults to 1000


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  11. Artist Name is the follow-up field. If you intend to display the name of the artist who created the product, this is the section to do it. You can type the Artist’s name in this box at any time. It isn’t a required field, so if you don’t want to fill it out, you don’t have to.


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  12. After that, there’s a box labeled Item Code. This field is not required, but if you need a section on the site for things like SKU numbers or internal business information that you don’t want your customer to see, this is the section for you.


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  13. Size comes next. This field is specifically used to display the size of the specified product on your live site. This does not apply to things like Polyptych Products, Calendar Products, or Standard Products. This should be listed in a width by height format.


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  14. Following Size, there’s a section titled Size for Wall Preview (Format must be Width by Height) and this is used for Originals and Limited Editions. If you want your product to appear correctly in the Wall Preview tool, you need to make sure you enter the correct size in this section.


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  15. Up next is Short Description. This will display just below the product name, but before the purchasing options. It should be kept short (a sentence or two tops) so that the purchasing options are not pushed down the page. A more detailed description should be added into the long description field. If this field is left blank, it won’t appear on your live site.


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  16. After that there’s the Long Description This will display just below the product name, but before the purchasing options. It is best to put longer descriptions (especially product specifications) here, because the content is both collapse-able and expand-able. When a visitor clicks to see this more detailed description, the content will expand on the page. Likewise, after reading, the visitor can collapse the content area, so it doesn't clutter up the page. If this field is left blank, it won’t appear on the live site.


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  17. Then, there’s the section titled Short Description for Catalog. This is the description that can appear underneath the product name in your printable Catalog. If you do not plan to print out a catalog, do not worry about entering anything into this field.


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  18. Price is one of the most important items on this page and it just so happens to be next. In this box, you’ll want to include the price for the specific product.
    Please Note: You should not include special characters, like $, in this box. It will cause the field to malfunction. You can still use decimal points though.



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  19. Then, Search Keywords is next. This box is generally for advanced users, but you can use it if you want to refine the search specifically ON your website. You can enter keywords and separate them with a comma. If your keyword is more than one word long, it needs to have a hyphen. For example, if I want my keyword to be Best Seller, it would need to be entered the box as follows: Best-Seller.
    Please Note: This box IS NOT used for SEO. This is not the Meta Keywords. Please do not try to use it as such because it will not work for SEO.



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  20. The final box on this page it named Shipping Weight. If you intend to charge for shipping based on the weight of products, you need to enter a weight here. You can use decimal points if you like, but DO NOT use special characters in this box.


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  21. When you’ve filled out each section properly and left the ones empty that you don’t want to use, you need to click the Save.
    Warning: DO NOT CLICK THE BACK BUTTON. If you click back, you’ll lose all the work you just completed, and you will have to go in and redo all of it.



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Troubleshooting

  1. I tried uploading an image to my Standard Product, but I’m getting an error message saying “Filesize is greater than our 20mb limit.”
    1. If you’re receiving an error message when you try to upload your image to the store and you get an error message talking about size, it means your image is too large. Images in the Standard Store cannot be larger than 20mb. You will need to reduce the image size. You can do this via PhotoShop or an open source image editor like GIMP.


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  2. My Standard Product won’t save properly.
    1. You may need to use an approved browser. If you’re using anything other than Firefox or Chrome, you should stop and use either Chrome or Firefox.
    2. If you’re using an approved browser, you may need to clear your cache. Check out how to clear the cache by using the article on How To: Clear your Cache.
  3. My product isn’t showing options I need like the Size for Wall Preview section.
    1. If you’re not seeing a section that you need, you likely have not created the product with the appropriate Product Type. You can scroll to the top of the page and find the text below “YOU ARE WITHIN THE STANDARD STORE” and you will see what type of product it is.
    2. If you selected the wrong product type, you need to recreate the product with the correct type. You CANNOT change the product type after it has been created.

 


What do I do next?

Now that you’ve added products to your Standard Store, you can choose to connect those Standard Products to their matching open-edition counterparts. This is going to help you make sure that your home page and the categories created there aren’t cluttered up with multiples of one image or piece. You’ll see what we mean shortly, but first, let’s teach you how to connect your products. To learn more, please check the article How To: Connect Originals, Limited Editions, Etc., to Open Editions in an Art Print Store.

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